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Reveal Review Publication

Managing Images

Images can be added to a Reveal project by 1) importing images using load files, 2) Bulk imaging, 3) Image-on-the-fly by clicking on a document and selecting to view the image.

Image Import

When you import images to Reveal, you need to either connect to the image load file, which should be (a) an IPRO LFP or Opticon (Concordance Image) OPT format file with single page image, or (b) PDF files loaded as images.

PDFs will automatically be converted to single-page jpegs and loaded into your destination image set. If these PDFs contained searchable text, Reveal can extract this text and store in a text set.

Steps for Loading Images

After indexing your text data has been started, you should begin the loading of your images. This can be done directly from the Index window, by clicking on the GoTo Load Images button in the bottom right of the Indexes window or expanding the Import Pane and choose the Images link. The Load Images window appears.

  1. Select the Project Name from the dropdown menu.

  2. Select the Original Image Set, or create a New Set if needed. Reveal supports multi-version image loading. When you load images you will be able to use an existing set or create a new image set into which new document images will be placed.

  3. Select the Image Key Field or Confirm Image Key for a new set.

  4. Set the Extracted Text Set (for PDFs only) specifies where text extracted from a PDF will be grouped.

  5. Select the Image Template (for PDFs only) to manage PDF conversion settings.

  6. Use the ellipsis to search for and select the Load File. This will be a file in the document imports folder having an LFP or OPT extension.

  7. Specify the Load File Type.

  8. Indicate if Load File Path should be used, if the load file has a fully defined path to the image file. If your image load file has a complete path to the images they will load from that location. However if your path in the image load file doesn’t have the complete path and starts with the IMAGES folder, un-check the Use Load File Path box and browse to the IMAGES folder in the Source Directory field. Make sure there is a slash(\) at the end of the Source Directory path.

  9. Specify the Source Directory to locate the IMAGES folder if Use Load File Path is unchecked.

  10. Overwrite Existing option - Check if you are replacing images that already exist in the database.

  11. Overwrite Annotations option - Check if you want to overwrite existing images that include Annotations and Redactions.

  12. Select Load Images to complete the process.

  13. If needed, you have the option to View or Export the log file.

Keeping Images in Place

Images can reside on any connected device that the Reveal application has access to. This can drastically reduce load time when not copying files from the source to the Reveal Images share. To use this feature, make sure the Copy Images checkbox is not checked when loading images.

Create Image Function

The Create Image function (also known as Bulk Imaging) allows the administrator to image large collections of documents in preparation for production or annotation. This is more common when native files are processed and loaded into the database that have not been imaged or produced.

  1. From the Create pane, select the Images link. The Create Images window appears.

  2. Select Project from the dropdown list of projects.

  3. Select how you would like to handle existing images.

    1. Do NOT overwrite any existing images - Where a document already has page images, whether loaded or created on the fly, skip imaging. The Document and Page counts affected will appear under Skipped during processing.

    2. Overwrite all pages (EXCLUDING annotated/redacted pages) - Will generate fresh images for all documents except for pages having user annotations or redactions, which will appear under Skipped during processing.

    3. Overwrite all pages with format mismatch (INCLUDING annotated/redacted pages) - Will generate fresh images for all documents previously flagged as having format mismatches, not omitting any pages having user annotations or redactions.

    4. Overwrite completely (INCLUDING annotated/redacted pages) - Will generate fresh images for all documents inclusive of pages having user annotations or redactions.

  4. Settings for imaging various categories of documents may be saved as a Document Imaging Template, and selected here.

  5. Make any desired changes to default detected image format choices. Color Detection and Luminance will automatically determine whether a document is classified as color, Black/White, Black/White Safe (that is, no vital information would be lost by treating it as black and white, such as in the case of blue hyperlinks in document text), and whether the document is likely to be an image.

  6. Select the documents you would like to image, from a Work Folder or a List (defaults to a list of BEGDOC numbers).

  7. Processing starts upon specification of Image from Folder (specifying a Work Folder) or Image from List (specifying a plain text list of document control numbers).

    1. Progress will be reported under Action (document currently being imaged), Status (current operation and percentage completed), and Time elapsed (with HH:MM:SS active display and graph).

    2. Document Counts will show (as will be further detailed in the Log):

      1. Total number of documents;

      2. Completed documents;

      3. Skipped count of documents omitted from imaging because of the Existing Image Handling setting discussed above;

      4. Mismatches occurring when the original image set for a document has either less or more pages generated when creating fresh images;

      5. Errors are failures to image, usually owing to the nature of the document (encrypted or of a format incapable of being rendered as an image);

      6. Not defined collects artifacts such as unknown file types; and

      7. Successful Retries is a count of documents able to be images on a repeated pass, which can help explain the elapsed time required for processing.

    3. Page Counts shows (as will be further detailed in the Log) the Total number of pages expected, those Skipped in accordance with the Existing Image Handling setting, and Created.

  8. You may View Log or Export Log for details when complete.